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What are the best group activities for a large number of colleagues at the same time?

Mitchell Jansen ·
Various colleagues are cheering around tables with quiz cards and buzzers, with an enthusiastic quizmaster at the front, in a festive room decorated with fairy lights.

The best group activities for large numbers of colleagues at the same time are interactive formats in which everyone takes an active part, regardless of their background, role or personality. Think of a live quiz show, an interactive bingo show or a themed event where teams work together and the whole group remains engaged. For large groups, the rule is: the more everyone gets involved, the stronger the bond.

The success of a group activity depends entirely on choosing a format that is scalable, requires little preparation from the organiser and naturally combines a good atmosphere with a competitive element. In this article, we answer the most frequently asked questions about group activities for companies, ranging from dozens to hundreds of colleagues.

Which activities really work well for large groups?

Activities that work really well for large groups are those where it’s easy to get involved, the energy levels stay high and nobody is left on the sidelines. An interactive quiz show, a bingo show or a team challenge in which small teams work together within a large group have proven to be effective. They combine competition, humour and teamwork in a way that gets everyone involved.

Whilst a casual drink or a standard dinner can quickly become a passive affair, an interactive activity encourages active participation. At a quiz on location Colleagues work together in small teams to tackle questions, which means that even large groups experience a close sense of connection. The competitive element keeps energy levels high, whilst the humour of a good quizmaster ensures that no one feels left out.

Formats that scale well to large numbers of participants share a number of characteristics:

  • Depending on the concept and group size, we use our own interactive techniques, such as voting devices or participation via smartphone. This way, everyone stays engaged, even in larger groups.
  • Team allocation that can be set up either randomly or thematically
  • A professional presenter who keeps an eye on the atmosphere
  • Visual elements on a large screen that captivate everyone

How many participants constitutes a large group for a team-building event?

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When talking about team-building, the term usually refers to a large group of 50 or more participants. Activities for 50 to 150 people require a different approach to a session with 20 colleagues. For groups of over 150 participants, professional facilitation, good technical support and a structured programme are essential to keep everyone engaged.

In practice, many companies find that the 50-person mark is the point at which standard operations start to falter. People no longer know one another, the logistics become more complex and the risk of passive participants increases. That is precisely when a professional partner makes all the difference.

At Quizzzit, formats can be tailored to suit groups ranging from small teams to large corporate events with hundreds or even thousands of participants. Whether it’s a activity for 50 people at a company Whether it’s a large-scale company party for 500 colleagues: the approach is tailored to the group size, the venue and the desired atmosphere. That all-round support – from the technical set-up to the quizmaster – is exactly what large groups need.

How to choose a fun group activity?

Not every activity is suitable for every group or situation. The following questions will help you make the right choice:

  • Are you looking mainly for lots of laughter and a relaxed atmosphere, or rather collaborative, in-depth work?
  • Must everyone be able to participate at the same time?
  • Is the group mixed in age, language, or function?
  • Is a table-based activity better than something active or sporty?
  • How much time is available: 45 minutes, 1.5 hours or a full programme?
  • Should the activity be linked to a company party, dinner, drinks reception or team day?
  • Is customisation desired, for example with your own colleagues, themes or corporate identity?

What makes a group activity suitable for a diverse group of people?

A group activity is suitable for a diverse group when participation does not depend on specific knowledge, physical fitness or cultural background. The activity must give everyone an equal opportunity to contribute, so that no one feels excluded. Variety in question types, languages and themes significantly enhances inclusivity.

Diversity at corporate events increasingly also means language differences. International teams or offices with many expats benefit from an activity that can be conducted entirely in English or another language. Quizzzit organises quizzes in four languages — Dutch, German, English and French — making the format ideally suited to international companies.

Other factors that make an activity suitable for a diverse group:

  • A mix of thought-provoking questions, music rounds and visual tasks
  • Team selection in which people from different departments play together
  • A presenter who keeps the atmosphere light and doesn’t put anyone on the spot
  • No technical barriers for participants

That last point is particularly relevant for businesses: employees are often not allowed to install apps on their work phones. Depending on the format and the size of the group, we use our own interactive technology, such as voting devices or participation via smartphone. This ensures that participation remains accessible to everyone, even with larger groups or unreliable Wi-Fi.

How do you organise an event for hundreds of colleagues at the same time?

To organise an event for hundreds of colleagues, you need to start early by choosing a venue, select a reliable partner to handle all the logistics, and opt for a format that is technically scalable. The biggest pitfall is underestimating how much coordination is involved when the group exceeds 100 people.

One organising a company party for 100 people requires attention to sound, room layout, catering timings and a programme that keeps the audience engaged. With more than 200 participants, professional technical equipment becomes essential — think of dedicated audio devices that work even when the Wi-Fi is unreliable, or the ability to take part via smartphone in bingo-style formats, supplemented by a large screen visible to everyone.

From a practical point of view, it’s worth choosing a partner who arrives 1.5 hours before the event starts to set up and carry out a technical check, doesn’t charge extra for waiting time or travel time, and provides a fully bespoke service, including your company colours and personalised questions. This way, as the organiser, you can focus on your guests rather than on the logistics.

View the range for entertainment for large groups if you’d like to find out what options are available for your specific situation.

When should you opt for an online group activity rather than an in-person one?

You might opt for an online group activity when participants are in different locations, when organising a face-to-face meeting is too logistically complex, or when there isn’t enough budget for an in-person event. Online formats are also ideal for hybrid teams, where some members are in the office and others are working from home.

The quality of online group activities has improved significantly in recent years. With a professional live studio, interactive tools and an experienced quizmaster, an online quiz show is just as energetic and engaging as a live event. The main advantage is reach: international teams of anywhere from tens to thousands of colleagues can take part at the same time, regardless of time zone or location.

Online is the better choice if:

  • Colleagues are spread across several offices or countries
  • The event needs to be organised at short notice
  • You want to test how an interactive format is received before investing in a major live event
  • A hybrid format is preferred, with participants attending both on-site and from home

In-person events remain the preferred option when team-building, physical presence and a shared experience are key. A Bingo show on location or a pub quiz held in a dedicated venue creates an atmosphere that is difficult to replicate online.

What are the most popular themes for a company quiz?

The most popular themes for a corporate quiz are general knowledge, music, film and television, and company-specific questions about the team or the organisation. Themed variations such as a winter quiz, a dinner quiz or a quiz entirely in the company’s corporate style go down well at corporate events because they make the experience more personal.

What sets a corporate quiz apart from a standard pub quiz is the degree to which it is tailored to the organisation. Organisations can submit their own questions free of charge about colleagues, the company’s history or in-house jokes. These kinds of personalised rounds generate plenty of laughter and interaction, and forge the strongest bonds.

Popular themes by event type:

  • Kick-off or annual company party: a mix of general knowledge and business-related questions, entirely in line with the corporate identity
  • Summer party or staff day: a music quiz or film night with a relaxed atmosphere
  • Christmas or end-of-year party: winter quiz with festive themes and music
  • International team: a multilingual quiz covering universal topics such as sport, music and geography
  • Dinner quiz: rounds interspersed with courses, so that the programme gives the evening a structure

The Quizzit quizmasters are trained to bring any theme to life, with a keen sense of timing, humour and an understanding of their audience. That is what sets corporate entertainment for large groups apart from a self-organised quiz: the quality of the presenter largely determines how the evening will be remembered.

Would you like to find out what Quizzzit can do for your event? Read more about us or just do one no-obligation enquiry. With over 18 years’ experience and a customer satisfaction rating of 4.9 out of 5 based on more than 1,750 reviews, you can be sure you’re in good hands.

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